Vba code to send email from excel to outlook

In VBA to Send Email from Excel we can automate our mailing feature so that we can automatically send emails to multiple users at a time, to do so we need to remember that it is done by outlook another product of outlook so we need to enable outlook scripting in VBA to do so and once it is done we use. Application method to use outlook features. The reason why VBA coders love excel because using VBA we not only can work within excel rather we can also access other Microsoft tools as well.

Yes, it is true we can send emails from excel. In this article, we will show you how to send emails from excel with attachments using VBA Coding. We need to send emails from Outlook. Writing the code to send an email with an attachment from excel is quite complicated, but worth spending some time. Follow the below steps to write your first email macro.

The above variable is an object variable. We need to create an instance of a new object separately. To create a new instance of the outside object below is the code. In order to launch a new email, we need to set the reference to our previous variable as CreateItem. Now we need to be aware of what are the items we have while writing an email. The first thing is we need to decide for whom we are sending the email.

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If we want to add an attachment as the current workbook we are working on then we need to use attachments property. First, declare a variable source as a string. FullName is used to get the full name of the worksheet. Run the above code and it will send the email with the mentioned body of the email with the current workbook as the attachment.

Here we learn how to write VBA code to send email from excel with attachment along with an example and downloadable excel template. You can learn more about VBA from the following articles —. Your email address will not be published. Save my name, email, and website in this browser for the next time I comment. Login details for this Free course will be emailed to you.

Free Excel Course. VBA Code to Send Emails From Excel In VBA to Send Email from Excel we can automate our mailing feature so that we can automatically send emails to multiple users at a time, to do so we need to remember that it is done by outlook another product of outlook so we need to enable outlook scripting in VBA to do so and once it is done we use. Now we can access Outlook object in VBA coding. Popular Course in this category. View Course. Leave a Reply Cancel reply Your email address will not be published.Email ID.

Sending bulk emails is very common activity, there are many office activities which needs a person to send bulk emails to a single or multiple recipients. You also may require to add attachments in the emails. It is worth to mention that you must have MS Outlook installed in your system to use this code and you also need to add Office reference Microsoft Outlook XX. Open an Excel file 2. Paste the code in the module 5. Now add a shape in Excel sheet 6. Your email address will not be published.

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Are you a data enthusiast? Join us for a ride on your data and automate your stuffs. Application Dim objMail As Outlook. Value 'Cc objMail. Value 'Subject objMail. Value 'Email Body objMail. Value 'Add Attachment objMail. Add Sheet1. Value 'Send email objMail. Tags: Email Outlook Send Email.We have seen VBA in excel and how we automate our tasks in excel with creating macros, in Microsoft Outlook we also have a reference for VBA and using which we can control outlook using VBA, this makes our repeated tasks in outlook easier to automate, and similar to excel we need to enable the developer feature to use VBA in outlook.

We can create beautiful presentations, we can work with Microsoft word document and finally, we can send the emails as well. Yes, you heard it right, we can send emails from excel itself.

vba code to send email from excel to outlook

This sounds awkward but at the same time puts a smile on our face as well. Read on…. Remember Outlook is an object and we need to set the reference to this in the object reference library. To set the Outlook object to reference follow below steps.

We can send the emails from excel through outlook app. For this, we need to write VBA codes. Follow the below steps to send the emails from Outlook. In the outlook, we need to send emails, so define another variable as Outlook. Step 4: Now both the variables are object variables. We need to set them.

Step 7: Now inside the with the statement we can see the IntelliSense list by putting a dot. Step Now we need to write the email in the body of the email. For this select HtmlBody.

Step After writing the email we need to mention the email id of the receiver. Step Next thing is we need to mention the subject for the email we are sending. Step Now add attachments.

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If you want to send the current workbook as an attachment then use the attachment as This workbook.Tired of writing tons of similar emails to your recipients? Preparing a personalized newsletter in Excel? Sending an email from Excel is a useful feature in case you need email notifications or you are building a mailing list in Excel.

Below find a quickly drafted method for sending emails from your Outlook application. The prerequisite is to have Outlook Exchange installed and configured to some default email account. The procedure will then leverage this account to send emails. Similarly this can be use to send emails from VBscript — just remove any variable data type declarations and you should be good to go e. The code below will utilize your Outlook application to created an Mail item, and send the email.

What if you do not want to send the email, but instead just send a draft to finish or send later? Replace Send with Save in the above code snippet as show below:. Replace Send with Display in the above code snippet as show below. You will be presented with the draft email message which you can tinker with and send by yourself.

What about adding some attachments to the email? Just add the code snippet below to the original code snippet above:.

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Sending emails from Excel can save you a lot of time. This is a very useful example of Excel automation. I commonly see sending emails from Excel being used in these scenarios:. As most of you know Excel is great for preparing reports. Charts, numbers etc. You can of course create a text message with this data.

Above I tried to focus on the most common examples of sending emails via Excel. There are definitely more scenarios.

I think Ron de Bruin did a great job of listing most of them. Check his website here. Send email from Excel The code below will utilize your Outlook application to created an Mail item, and send the email.

CreateItem 0 With outMail. Replace Send with Save in the above code snippet as show below: With outMail. With outMail. Add ActiveWorkbook. FullName Summary Sending emails from Excel can save you a lot of time. I commonly see sending emails from Excel being used in these scenarios: Managing email distribution lists from Excel Sending notifications emails from Excel Creating draft emails Additional tip: send Excel as PDF As most of you know Excel is great for preparing reports.This tutorial works in conjunction with Outlook, but all the macros are actually entered in Excel.

Connecting directly to the email servers can become somewhat complicated, especially if you want to implement security features. There is a Quick Menu option just for that. If you enable the Quick Menu option E-mailyou can send the current workbook as an attachment from the default email client on your computer. The current workbook is automatically attached, and you can simply send it.

The red circle indicates how to enable Email, and the red arrow shows the Email button.

vba code to send email from excel to outlook

For example, you may have a list of recipients in Column A and the filepath of an associated file in Column B.

You need to send one email to each person and attach the right file. This level of customization and automation and admitted coolness is simply not possible with the Quick Menu method. Click the References You can use As you can see, I have The References Window With the Necessary References.

If you have multiple versions of MS Office installed, you can either use the one you use as the default or use late bindingwhich we will get to later. As a short side note, References are simply collections of code already written for you by others here, written by Microsoft. When you do this, you will create an Instance of Outlook with which Excel can interact. You can think of this step like Excel opening a special window of Outlook just for itself.

CreateItem method creates a MailItemwhich is nothing but a blank email. When you type into the VBE, Intellisense will display the other options for. You can create contacts, tasks, and other Outlook objects. The Intellisense List of Options for Outlook's. CreateItem method. Now that you have your Outlook Application instance and your MailItem object, you can modify the latter to your liking. Each one acts just like a string which you can manipulate.

So, when you write to the. To property, it is just like writing to a regular string. For each of the recipient properties, you should delimit the list with semicolons. For example, if you had email addresses in Column A, you could concatenate them into a long string then modify. Emails in two lists, one for the To field and one for the CC field.

CC property like this:. The BCC field is exactly the same. A subject line is a subject line. You can include semicolons if you want, but there is only one subject line. This contrasts with recipients, of whom there may be multiple. If you want to fill in the email body programatically, you can use the. Body method.Examples of such activities are saving or opening an Excel workbooksaving an Excel file as PDFfinding the last rowcopying and pasting or deleting blank rows.

However, in certain circumstances, you might have to or want to work with other applications from Excel. This makes sense. After all, a particular process may involve applications other than Excel. This is a very common although not the only type of integration.

In fact, it's likely that you've integrated both applications in the past. If you've sent or received an Excel workbook through Outlook, you've integrated the 2 programs; albeit manually.

More precisely, however, this VBA tutorial focuses on how you can send an email with Outlook while working from Excel. On the way to achieving this objective you'll learn about other topicssuch as the following:. I provide practical examples of VBA code that you can easily adjust and start using right now. You can get immediate free access to these example workbooks by subscribing to the Power Spreadsheets Newsletter.

The following table of contents lists the main topics I cover in this Excel tutorial. You can use it to quickly navigate to the section that interests you the most. Since the main topic of this blog post is how to manipulate Outlook from Excel, let's start by taking a look at…. My focus in Power Spreadsheets is Microsoft Excel. Therefore, I've previously created a comprehensive tutorial about Excel's object model.

You can find this here. I've also written other blog posts that explain different object models, such as that of the Ribbon Commander.

Send email from Excel using VBA

Each application Excel and Outlook in this particular case has its own object model. When working with Visual Basic for Applications, you're basically manipulating the objects from the relevant application. Therefore, you need to have a good understanding of the object model of the application s you're working with.

For this reason, I provide a quick introduction to the Outlook object model in this section. In any case, several of the more general explanations I provide in the blog post about Excel's object model to which I link to above apply with some adjustments to the Outlook object model. You can think of a VBA object model as a hierarchy that contains all the objects you can work with. Within such a hierarchy, there's an object at the top.

That object may contain other objects. Those objects may, in turn, contain other objects. In more general terms, each object anywhere in the hierarchy can contain other objects. If you continue going down the hierarchy, you eventually find an object that doesn't hold other objects. Even though the components of the Excel and Outlook object models differ, the basic idea behind them is pretty much the same.

vba code to send email from excel to outlook

The object at the top of the Outlook hierarchy is Outlook itself or, more precisely, the Application object. In other words, the Application object represents the Outlook application. This is similar to what happens with the Excel object model. In Excel, the object at the top of the hierarchy is also the Application object. In this case, the Application object represents the Excel application. The Outlook Application object has several useful purposes.Using VBA, you can write small programs that will transform Excel worksheets into a very dynamic application.

Automation is a process where an application gets access to methods and properties of another application. To get access to Outlook methods and properties, we have to create an instance of Outlook. To initialize the Outlook application, we will use the CreateObject function to create an object of the application. Important Note : Before reading this article further, you must first configure Microsoft Office Outlook in your computer. Else, the code example that I am going to show you here will not produce the desired result.

How To Send Email From Excel (With Outlook) Using VBA: Tutorial And Code Examples

You can have access to ActiveX Controls from the Developer tab. You can find the Developer tab on the top of your Excel sheet, usually next to the View tab. If the Developer tab is not available, then you have to add it to the top tabs, manually. Click the Developer tab, in the Controls group find Insertand click it.

vba code to send email from excel to outlook

You can now place the command button anywhere on the sheet. Inside the Controls group, find Design Mode next to Insert and click it. This will allow you to edit the button control on the sheet itself. Right click the button, find CommandButton Object tab and choose Edit. Change the name of the button to Send Mail. Remember : Anytime you want to change the name or any other property of the CommandButtonfirst choose the Design Mode and make necessary changes. Finally, we will write our program to send emails from Excel.

In the top menu find Tools and choose References…. In the References dialog box, find Microsoft Outlook Now, we can access the email properties with the CreateItem method. This will give access to properties such as to, body and subject etc. Look at the code carefully, you will see the. Display property.

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This will show the message in the Outlook application, with all the necessary parameters. You can now see the To address, with the Subject and Body.

How to use automation to send ms outlook mail using Excel VBA

Click the Send button to email the message to its address. This is a good way to check the properties and its contents that we have assigned in our VBA code, before mailing it. Once convinced with our code, we will add the.

All you need to do is change the. Display property with. Send property.


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